Workforce management, right on your phone.
Badge, schedules, requests and communications: everything a company needs to manage its people, in a single app.
Features
All your people. One place.
From badge to leave, from attendance to documents: everyday management, finally simple.
Your phone becomes the badge.
A QR code that renews itself. Turnstile access is denied if a requirement, such as safety training, has expired.
Training expired · Denied
Schedules published in a few clicks.
For one person or the whole company.
Leave and time off, paperless.
The employee asks, HR approves. For sick leave, the certificate number is enough.
Planned vs. actual.
Planned hours compared with hours actually worked, with delays and out-of-shift entries already flagged.
Notice board and chat with HR.
Notices with read receipts and direct conversations.
Documents in order.
Photo, contacts and documents of each employee in a single record.
Meetings with automatic notices.
The organizer publishes, everyone is notified. Reminders 24 hours and 1 hour before.
Deadlines under control.
Contracts and certificates: the system warns you before they expire, no spreadsheets to check.
Dashboard
Control, in a single screen.
A dashboard designed for Human Resources: simple to use, no training needed.
The day at a glance.
Absences, requests to approve and deadlines: as soon as you open the dashboard you know what needs attention.
| Employee | Deadline | Status |
|---|---|---|
| Marco Rossi | Contract end | In 15 days |
| Sara Conti | First aid | Expired |
| Luca Ferrari | Safety training | In 3 days |
Requests approved in one click.
Leave, time off and sick days arrive in the same list, with dates and useful details.
| Employee | Request | Period | Status | |
|---|---|---|---|---|
| Sara Conti | Leave | 23–27 June | Pending | DeclineApprove |
| Luca Ferrari | Time off | 18 June · 4 hours | Pending | DeclineApprove |
| Paolo Esposito | Sick leaveCertificate no. 0123456789 | 16–18 June | Pending | DeclineApprove |
| Chiara Marino | Leave | 7–11 July | Approved | |
| Giulia Bianchi | Schedule change | 12 June · 10:00–19:00 | Approved |
Attendance always under control.
Planned and actual hours for every day, with anomalies already highlighted.
| Employee | Day | Planned | Actual | Difference | Notes |
|---|---|---|---|---|---|
| Marco Rossi | Mon 16 Jun | 09:00–18:009 h | 09:15–18:058.83 h | −0.17 h | 15 min late |
| Giulia Bianchi | Mon 16 Jun | 09:00–18:009 h | 08:55–18:009.08 h | +0.08 h | |
| Sara Conti | Mon 16 Jun | 09:00–16:007 h | 09:02–16:107.13 h | +0.13 h | |
| Andrea Gallo | Mon 16 Jun | 09:00–18:009 h | — | — | Absent, no clock-in |
How it works
Up and running in a few days.
No software to install on company computers.
We set up your company
We create your workspace and the account for your HR contact.
Add your employees
Paste the list: each person receives an email with a link to choose their own password.
Used from the phone
Employees open the app, add it to their Home screen and immediately have their badge, schedules and requests.
For Human Resources
- One dashboard for requests, notices, schedules and attendance
- Fewer emails and spreadsheets to chase
- Accounts created and deactivated in an instant
- Automatic notices for contracts, certificates and meetings
For employees
- Badge, schedules and requests always on the phone
- Quick answers from HR in the chat
- Documents and personal data in order
- Meetings and reminders right on the phone
Security and privacy
Designed to protect people.
Employee data is sensitive. We handle it with care from the design stage.
Data in Europe
The database is hosted in the European Union.
Each company sees only its own data
Separate spaces for each client and different permissions for HR and employees.
No unnecessary health data
For sick leave, the certificate number is enough, never the diagnosis.
Clear roles for GDPR
The company is the data controller and Private Me Work acts as processor, under a dedicated contractual appointment.
Protected login
Two-step verification for management and Human Resources, plus an anti-bot check at every login.
Backups every night
The database is saved automatically every night.
Frequently asked questions
Do employees have to install anything?
The app opens in the phone's browser and is added to the Home screen like any normal app. Versions for the App Store and Google Play are in preparation.
Does it work with our turnstiles?
The badge is a QR code: it works with readers that can read QR codes. For integrations with specific systems, write to us and we'll assess it together.
How long does it take to get started?
Activating the company and uploading the employee list takes little time. We agree on timing together, based on your organization.
How much does it cost?
The price depends on the number of employees and the features you choose. Request a demo and get a quote.
Want to see it in action?
Write to us: we'll show you a demo and prepare a tailored quote.
info@privateme.work